City of Columbus Franklinton

Meeting Minutes for May 31, 2007

Project Management Meeting #3 Minutes

Attendees

  • Nick Shultz - EMH&T
  • Larry Creed - EMH&T
  • Benice Cage - MORPC
  • Dilip Karpoor - MORPC
  • Terry Stewart - City of Columbus

City Department Meeting (05/31/2007)

  • Bernice to prepare meeting minutes and send to EMH&T for comments
  • MORPC to send meeting minutes to all invitees after EMH&T comments addressed
  • EMH&T to email PowerPoint presentation to Kim Thompson of MORPC

Key Stakeholder Meetings

  • Schedule Group #3, Safe Routes to School, for Thursday, June 7th, after 3:00 PM
  • EMH&anp;T to prepare meeting minutes and send to each key stakeholder
  • EMH&T to send communications plan with contact list to each person after meeting
  • EMH&T to publish meeting minutes and powerpoint slides on website
  • Terry to provide EMH&T with available dates for whole month of June
  • David Hooie to be included as Key Stakeholder with Group #2, Franklinton Area Associations
  • Jim Schimmer with Franklin County to be included with Group #1, Columbus Development Dpt.
  • EMH&T to contact Bernice if COTA is unresponsive, as they have positive relations
  • Ask Jim Sweeney at Group #2 meeting about area alley parking
  • Terry to send updated contact list to Bernice who will organize in Excel and redistribute

Project Management Meetings

  • Last Thursday of every month @ 10:00 AM, 109 N. Front St.
  • Terry to schedule Room 205
  • EMH&T to send out meeting request to MORPC and Terry

Communications Plan

  • MORPC to finalize and include contact list
  • EMH∓T to distribute via email as follow-up after stakeholders meetings
  • EMH&T to post on website
  • MORPC to prepare a few copies for use at Open House

Open House (June 19, 2007)

  • Key Stakeholder Notification
    • Scheduled to be sent out on June 5th, 2007
  • Public Notifications
    • EMH&T to send proposed Franklinton logo to Terry
    • Mary Webster with City Communications Department to check and edit if needed
    • Bernice Cage to be contact person for the public
    • Website to include stakeholders list without phone numbers and addresses
    • Terry and Mary Webster to prepare press release
  • Format
    • No formal presentation to be given
    • MORPC to prepare comment cards
    • Comment cards to be placed at each station, as well at end of exhibit
    • Ask David Hooie if parole officer may be needed
    • Possibly continually run powerpoint presentation at end of exhibit
    • Possible Stations:
      • Introduction (Communications Plan with Key Stakeholders list and schedule)
      • Crash Maps
      • Safe Routes to School
      • Safety or Geographically based stations? (Consensus seemed to be safety based)

Data Collection

  • Dilip to determine if MORPC ped crash data base has information newer than year 2004
  • EMH&T to send Terry updated Inventory List
  • Terry to send EMH&T a list of proposed count locations to be set by the City
  • EMH&T to prepare count graphs with 85th percentile speed, average speed, and peak speed
  • Prioritizing the recommended improvements is key feature of project

Information Requested by McKenna and Associates

  • EMH&T to send Pedestrian Handbook, as previously sent by Dilip
  • EMH&T to send MORPC bike trail map, as previously sent by Dilip
  • Terry to investigate accessibility of 311 reports
  • Terry to investigate accessibility of GIS code enforcement data base
  • Terry to investigate accessibility of police reports
  • Walkable streets database is analogous with ped crash data
  • Terry to investigate top intersection crash spot locations
  • EMH&T to send GIS base mapping